Board of Selectmen Minutes  |
REGULAR MEETING OF THE LITCHFIELD BOARD OF SELECTMENTUESDAY, AUGUST 4, 2009 Call to Order: Leo Paul, Jr. called the meeting to order at 5:30 p.m. Also present were Selectmen William Dranginis, Martha Bernstein, Jack Healy and Ernest Bunnell. Approval of Minutes: Motion: J. Healy moved to approve the regular July 21, 2009 meeting minutes and W. Dranginis seconded the motion. M. Bernstein said she thought the description of the Probate Court discussion was not complete; there was no reference to sending a letter that the majority of the board approved. Amendment: M. Bernstein moved to amend the minutes to reflect the end of the discussion where W. Dranginis, E. Bunnell and M. Bernstein felt a letter should be sent. E. Bunnell seconded the amendment. All voted aye and the motion carried. Voting on the original motion as amended, all voted aye and the motion carried. The added dialog is as follows: M. Bernstein requested the First Selectman send a letter to the Probate Redistricting Commission explaining that a majority of the Board of Selectmen signed the letter supporting the request that the Commission reconsider its recommendation, but two members did not sign because they believe this is not within the purview of the Board of Selectmen’s work. Mr. Paul said he would take this request under advisement and think about a possible reply. Public Requests/Comments: None Selectmen’s Requests: Motion: J. Healy moved to add under Transfers a) Transfer #9, $80,500 – End of Year Transfers. W. Dranginis seconded, all voted aye and the motion carried. Motion: W. Dranginis moved to add under Transfers b) Transfer #1, $30,000 – LIS/LHS Parking Lot. M. Bernstein seconded, all voted aye except J. Healy, who recused himself because of his position as Public Works Director, and the motion carried. L. Paul pointed out his follow-up with the police under correspondence b) below regarding the motorcycle group passing through Litchfield directing traffic themselves. M. Bernstein said it was not clear to her what actions the police were planning. Cpl. Doyle explained that Troop L would step up enforcement on motorcycle groups who proceed through town without prior contact to the police, and also on motorcycles in general. He did not think this particular group was an organized benefit, but rather just a group out for a ride. M. Bernstein asked what the Board’s plan is relative to Planning and Zoning’s proposed ordinance change on signage enforcement. L. Paul said he is waiting for more information before placing the discussion on the agenda. Northfield Firehouse Update: M. Bernstein said the town work has not been completed because of the poor weather. There is still a leak inside that they thought was fixed. They are also waiting for a response from the architect on why there is no air conditioning or heat in the decontamination room. School Building Committee Update – Jack Healy: J. Healy said the architect sent a letter saying they would not sign off on some of the bills from the roofer, but that misunderstanding has been resolved. The change order for the roof, the acceptance of the roof, the maintenance program, inspections, and roof modifications have been drafted by O&G. The architect is reviewing a copy of this document, and it will be executed this week. The sidewalks have been replaced and the curtain drain outside the gymnasium has also been replaced. They are now painting the stair towers at the Intermediate School. Resignations: None Liaison Reports/Commission-Committee Minutes: 6/24/09 BOE minutes (draft); 6/23/09 BOE Special Curriculum/Programs and Personnel Sub-Committee minutes (draft) Vacancies: The list of current appointed vacancies is as follows: Beautification Commission: One regular member, 2/2010, one alternate 2/2010 Tax Refunds: None Transfers b) Transfer #1: $30,000 – LIS/LHS Parking Lot: L. Paul explained the lowest bid came in at $23,000. Added to the amount needed for design, it leaves a difference of about $27,000 needed to cover the cost. By transferring $30,000 from capital non-recurring to the LIS/LHS parking lot, it leaves $3,000 wiggle room for the project. W. Dranginis asked about the parking lot being part of the school building project and whether the School Building Committee would consider any left-over money going toward the parking lot construction. J. Healy said he would ask the Committee. L. Paul thought it would be best to go back to the Town’s capital budget for the transfer as recommended by Public Works. M. Bernstein questioned whether $3,000 was enough for wiggle room, and J. Healy said it was. Motion: W. Dranginis moved to approve Transfer #1 for $30,000, and M. Bernstein seconded. All voted aye and the motion carried. [At this point J. Healy recused himself from the quorum of the Board of Selectmen and acted solely as the Director of Public Works. L. Paul clarified that the quorum is composed of W. Dranginis, M. Bernstein, E. Bunnell and himself for Old business Item a) through New Business Item a).] Old Business b) Award Water Testing Bid (tabled from 7/21/09 agenda): J. Healy explained he is recommending the low bidder Northwest Environmental Labs for $24,240, which is a two-year bid. This is well within the budget. LBG Inc. has been doing the work, but was not the low bidder this time. M. Bernstein questioned the large spread between bids and Mr. Healy explained that labs tend to be less expensive than consultants. Motion: W. Dranginis moved and E. Bunnell seconded a motion to approve the bid award to Northwest Environmental Labs for $24,240. All voted aye and the motion carried. New Business b) Award Intermediate/High School Parking Lot Bid: Motion: W. Dranginis moved to table this item until the next or next following meeting. M. Bernstein seconded, all voted aye except J. Healy, who recused himself, and the motion carried. c) Adopt Resolution for Agreement with State of Connecticut for Construction, Inspection, and Maintenance of Campville Road Bridge No. 05057: Motion: W. Dranginis moved to dispense with the reading of the resolution and M. Bernstein seconded. All voted aye and the motion carried. Motion: W. Dranginis moved to adopt the resolution for the above agreement and M. Bernstein seconded. All voted aye and the motion carried. The resolution follows: RESOLVED, that Leo Paul, Jr., First Selectman, be, and hereby is authorized to sign the agreement entitled: “Agreement Between the State of Connecticut and the Town of Litchfield for the Construction, Inspection and Maintenance Required in Conjunction with the Rehabilitation of the Campville Road Bridge (Bridge No. 05057) Over the Naugatuck River Utilizing Federal Funds” d) Award Oliver Wolcott Library Boiler Replacement Bid: W. Dranginis recused himself from discussion and vote on this item, as his firm was a bidder. Ann Marie White was present from the library and explained they are recommending Bantam Fuel for $14,864. She thanked Jack Healy and John Worthington for their help throughout this process. The bid was $4 higher than Eastern Boiler, but Bantam Fuel is well known in the community, they had installed the other boiler and have been very responsive to the library’s needs. Motion: E. Bunnell moved to award the bid to Bantam Fuel for $14,864 and J. Healy seconded. All voted aye, except W. Dranginis who abstained; motion carried. Correspondence Motion: W. Dranginis moved to adjourn at 6:06 p.m. and J. Healy seconded. All voted aye and the motion carried.
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